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If you have invested on a franking machine, you might think that it is easy to use it. In your thoughts you simply need to put your mail into the machine and you will have your franked mail. Be informed that The Royal Mail is very strict in the use of franking machines and you should know and apply the standards for using it. If you are going to use a franking machine for your business, learn from the basics below.
A mail franking license is important before you can use a franking machine. The requirement for license is knowledge and compliance with the terms of the Royal Mail Scheme for Franking Letters and Parcels 2008. You also need to follow the rules in preparing your mails. The franking machine supplier will be the one to provide you with a license.
Setting the machine is the next step after getting your license. Doing a test print is standard before using your franking machine. Then set the machine to. ?0.00 This is the way to ensure that your machine has enough ink. You can experience delays or surcharges if your mail has many illegible marks. You can claim back mistakes in franked printing, but there is a 15% charge, so be sure to get it right.
Then you should set up the correct price, time, and date before printing. Double check what you have set all the time. There are machine that sets this automatically but there is no harm in checking despite this.
To give clear and legible marks to packets and envelopes that are not of standard size, then you can frank these by using labels. If your marks are illegible, it can give you problems. Franking machine suppliers or online stores sell these labels for franking. if you want to save on franking machine labels and ink, compare prices among different suppliers and choose the most affordable one.
A return address should be included in your envelope. You should know the latest specifications on return addresses from your franking supplier. Incorrect mail cal be delayed or returned to you.
Franking marks should use red ink unless you are using cleanmail products which should be blue. Marks are printed on the right hand corner of the mail and should be clear, and complete.
A benefit of having a franking machine is to save on postage fees. Franking has many different types so choose one that your business needs. You can check out different types of franking machine online so you can choose the right one for your business.
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